How to use this documentation
Use this page as an end-user workflow guide. It explains who should use the page, what setup is needed, what steps to follow, what fields matter, and what to check when something looks wrong.
Who should use it
Before you start
- All shifts for the day have been entered or reviewed.
- Employees, nozzles, card machines, fuel rates, and readings are available.
- Coupons, invoices, expenses, and product sales are updated where applicable.
- The user has permission to view shift, daily operations, and DSR pages.
Step-by-step workflow
- 1
Confirm shift check-in rows
Review date, shift, employee, nozzle assignment, card machine assignment, opening readings, fuel rates, and approval context.
- 2
Review current shift settlement
Check opening and closing readings, testing litres, litres sold, card sales, coupons, invoices, expenses, product sales, total sale, and cash in hand.
- 3
Open daily operations for the date
Use daily operations to review all shifts and day-level totals together before sharing or printing records.
- 4
Check DSR and tank movement
Review opening stock, receipt, meter sales, pump testing, rate, density, net sales, and variation for the relevant tanks.
- 5
Record follow-up items
If a mismatch remains, record what needs correction before the owner treats the day as final.
Important fields
Cash in hand
A settlement figure that should be reviewed after card sales, coupons, expenses, invoices, and product sales.
Testing litres
Fuel used for testing, which affects net sale quantity and should not be ignored.
Daily operations
The date-wise operating summary used before owner review.
DSR variation
A tank-wise stock signal that should be reviewed before considering the day complete.
Common mistakes
- Closing the day after checking only total sale.
- Ignoring card sales, coupons, invoices, expenses, or product sales during cash review.
- Reviewing DSR before all relevant shift readings are updated.
- Treating daily operations and DSR as the same report.
Troubleshooting
Cash in hand does not match.
Review card sales, coupons, invoices, expenses, product sales, and testing litres before changing readings.
Daily operations totals look incomplete.
Confirm every shift for the selected date has been entered and reviewed.
DSR variation is high.
Check opening stock, receipt, meter readings, testing litres, dip values, density, and fuel purchase records.
Related documentation
Web dashboard docs
Mobile app equivalents
- Mobile current shift review
- Mobile daily dashboard
- Mobile report review
Screenshot note
- Uses the existing operational report image. Supporting screenshots already exist for shift readings, daily operations, and DSR.
Start with shift responsibility
Before closing, confirm each shift has the correct date, shift, employee, nozzle assignment, card machine assignment, opening reading, and approval status. A wrong check-in record can affect every later review step.
Review current shift settlement
Use the current shift view to check opening and closing readings, testing litres, litres sold, fuel rate, card machine sales, coupons, invoices, expenses, products, total sale, and cash in hand.
- Nozzle readings and fuel rates.
- Card machine totals.
- Coupon and invoice activity.
- Expenses and product sales.
- Cash in hand and total sale.
Check daily operations for the full date
Daily operations gives the date-wise picture after individual shift review. Managers should confirm the full day totals before printing, exporting, or sharing the day summary.
Finish with DSR and tank review
Daily Sales Entry helps review tank-wise opening stock, receipt, meter sales, pump testing, rate, density, net sales, and variation. Use it to catch stock or reading issues before owner review.
End-of-day closing checklist
How Petrodweep supports daily closing
- Petrodweep connects shift check-in, current shift review, daily operations, and DSR so managers can close the day from source records instead of disconnected registers.
- Cash in hand is easier to understand when card sales, coupons, expenses, product sales, and invoice activity are reviewed together.
- Daily operations and DSR give owners a cleaner day summary after the manager finishes settlement checks.
Frequently asked questions
Is end-of-day closing one page in Petrodweep?
No. It is a connected workflow across shift check-in, current shift review, daily operations, and DSR.
What should be checked before closing the day?
Check shift responsibility, nozzle readings, card sales, coupons, invoices, expenses, products, cash in hand, daily operations totals, and DSR variation.
Who should perform daily closing?
A manager or authorized admin should complete daily closing, with owners or auditors reviewing the final records where needed.